Reasons Certain Files Get Rejected While e-Filing Legal Court Documents

In recent years, e-filing legal documents has quickly become the customary method of submitting important case-related files to local county courts. This isn’t all that surprising considering this system offers immeasurable convenience and peace of mind in this often overwhelming, disorienting fast-paced world in which we currently live. A lot of people can attest to the fact that e-filing court documents is a lot more convenient, efficient, and accurate than having to manually fill out endless paperwork and submit it in person to your local courthouse. As much as the e-filing method is a vast improvement on the old filing system, it’s by no means flawless. More and more people use this online system to file their own court documents rather than hiring trained process servers, legal professionals, or e-filing services in Texas. As a result, a lot of details are often overlooked and avoidable mistakes are made throughout the filing process. As expected, these errors—when detected by local court systems—can cause major delays in your case because they usually mean your documents will be rejected and sent back to you for either correction or re-filing.

Common Reasons Court Documents Are Rejected

e-Filing Legal Court DocumentsLegal professionals typically have a great deal of experience when it comes to dealing with these types of situations and they generally know what to look for in legal paperwork. The average citizen, on the other hand, isn’t as well trained in this regard and although it may seem like these official documents are pretty cut and dry (it usually depends on the case and the level of detail involved), it’s important not to underestimate the gravity of the situation. Even minor errors or inaccuracies can be grounds for rejection from the court. That’s why it helps to familiarize yourself with the following list of the most common filing errors that are grounds for rejection:

Incorrect or Inaccurate Contact Information

Sometimes even miniscule errors such as one incorrect digit or letter in your address or phone number can cause the county courthouse to reject your document submission. So, always make sure you review this information before submitting your e-documents and call to check that the courts also have accurate and the most up-to-date contact information on file.

Incorrect Filing Code

A filing code is a six-digit identification number for your case, so it needs to be completely accurate on all of the paperwork you fill out. If the filing code you submit doesn’t match the one affiliated with your case—even if it’s off by a single digit—the court will most likely return your documents to you and might have to fill them out all over again.

Duplicate Filings

In some states, if you file identical duplicate files for the same case, both sets of files might be rejected in which case you’ll have to start the entire filing process from the beginning. Another pitfall is that you most likely won’t be allotted more time by the court, so if you miss your initial deadline, your case will be delayed or indefinitely postponed.

Missing Pertinent Signatures

Failing to include either your signature or that of your legal representative on any portion of your court documents is another cause for rejection. One of the attributes that accompanies most electronic court filing systems is that you can easily double check that all necessary signatures are included by using the control + F keyboard feature. All you have to do is press control + F on your computer’s keyboard, type in a specific phrase or word and the system will automatically highlight all areas that contain that phrase or word. In this case, the word you’d be searching for is “signature”.

Files Submitted to the Wrong Jurisdiction or Courthouse

Courthouses are often inundated with paperwork and case filings and on top of that, they each follow specific and distinct legal stipulations depending on the county. This means that you need to be absolutely certain that your documents are filed with the courthouse that corresponds to your case proceedings. Otherwise, the documents will assuredly be rejected and sent back to you for proper re-filing.

Insufficient Funds or Payment Method Declined

Many courthouses accept a variety of payment methods including cash, debit, most major credit cards, money orders, or checks. When it comes to e-filing, the first three payment options are accepted. However, if payment is declined due to insufficient funds in your account or any other reason, then your documents will be rejected and returned to you.

Disorganized or Separated Documents

Court clerks are typically busy and are unwilling to spend precious time attempting to sift through incomprehensible, mismatched, or disorganized court filings. E-filing allows you to submit multiple types of forms simultaneously, but you need to make sure they’re properly labeled and well organized to ensure accurate and easy processing.

Rejections By Request of Filing Party

Sometimes, document filers might realize that they made a mistake on one of their documents after they’ve already been submitted to the court. If this is the case, then you can simply contact the local court and request that they reject the documents so that you can either correct the error or fill out the forms again and re-submit them.

Malware or Virus Detected

Government bodies must implement every protective measure possible in order to protect their web site from being infiltrated by malicious hackers. This means that all electronic documents they receive are automatically screened by state-of-the-art virus detecting software. If a virus is detected in one of the documents you submit, all of your paperwork will automatically be dismissed.

Texas e-Filing Services

While all of these seem like elementary mistakes for people to make when e-filing important legal documents, they’re more common than you might think. Enduring a trial is hard enough without the added aggravation of having to redo all of the detailed paperwork involved and that’s why you should hire an experienced court filing service provider in Texas like Professional Court Services. We have over 20 years of comprehensive expertise and are qualified to serve and process legal documents throughout the United States. Contact us today to discuss the details of your case!

Photo Credit: istock.com/Franck-Boston

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Crystal Schuder

Crystal Schuder

Crystal Schuder is part-owner of Professional Court Services. She has been in the process filing industry since 2004 and has years of courthouse experience under her belt. Crystal has worked with numerous attorneys, judges, and other courthouse personnel over the years and has developed a strong reputation for her professionalism within the industry.
Crystal Schuder

Author: Crystal Schuder

Crystal Schuder is part-owner of Professional Court Services. She has been in the process filing industry since 2004 and has years of courthouse experience under her belt. Crystal has worked with numerous attorneys, judges, and other courthouse personnel over the years and has developed a strong reputation for her professionalism within the industry.